Logistical Crews & Committee Chair Descriptions

CMB Logistical Crews & Committee Chairs

 

Uniform Crew - Oversees the preparation of uniforms for distribution on Gameday

• This is a time-sensitive position
• Prepare and facilitate band camp uniform fittings and uniform bag preparations
• Organize uniforms in band room before performances
• If applicable, sort, bag, and store uniforms following uniformed performances
• Full band uniform cleanings will occur after game
• Maintain a list of student sizes, student garment piece #’s, student garment bag numbers
• Maintain a Google Form for band members to report known uniform issues
• Requires time outside of class, working together as a semi-autonomous team, communication with directors. Having a beginner’s sewing skillset would be helpful but is not required.
• This position has historically been awarded a CMB Scholarship; Uniform Crew members do not go through an HR hiring process and are not responsible employees.

 

Band Day Crew - Assist with Band Day organization and execution

• Serve as a UVA ambassador and CMB liaison to our guests
• Assisting with logistical planning prior to and on Band Day
  • This may include working a greeting table, assisting with meals/clean up, serving as a day-of guide, teaching CMB marching/maneuvering techniques, drill rehearsal and performance assistance, regularly interfacing with guests in the stands
  • Band Day assistants may spend time away from regular CMB in-stand performance on game day, for part or all of the game.
• Requires critical thinking, strong ability to solve problems under pressure, strong communication skills, patience, collaborating with directors
• This position has historically been awarded a CMB Scholarship; Band Day Crew members do not go through an HR hiring process and are not responsible employees.

 

Band Banquet Crew - Includes assisting with Band Banquet planning and day-of execution of tasks

• Work together as a team of leaders to create a special end-of-season event
• Prepare decorations, awards, multi-media video/picture/audio components, and events taking place at the band banquet
• Solicit and organize the collection of season footage, label picture files, assist in the production of video promotional materials
• Create end-of-year slide show to be shown during the band banquet
• Requires critical thinking, strong ability to solve problems creatively, strong communication skills, patience.
• This position has historically been awarded a CMB Scholarship; Band Banquet Crew members do not go through an HR hiring process and are not responsible employees.

 

Rehearsal Equipment Crew - Principally responsible for setting up, tearing down, and properly storing all rehearsal-related equipment. Tracks status of equipment and makes recommendations to the directors in the event of a needed repair or purchase.

• Prepare rehearsal spaces for all rehearsals (CHF, Scott Stadium, and HSBB)
  • Includes all Band Camp rehearsals, weekly rehearsals, game day rehearsals
    • Includes setting up and removing all field markers, sound equipment, wireless mics for directors, water jugs, tables
  • Includes setting up A/V needs in the Band Room when needed
  • Oversee equipment preparation for future rehearsals:
    • Ensure all wireless speakers are charged for each rehearsal
    • Ensure wireless mic pack batteries are on hand at each rehearsal
    • Set out/return stand racks for sectional use
    • Dump all water jugs and set on racks to dry in the ice room
    • Ensure tarps and bags are available to protect equipment in inclement weather
• Requires communication with directors
• Requires communication as a semi-autonomous team
• Directors may appoint a Lead E-Crew member
• This position has historically been awarded a CMB Scholarship; Rehearsal Equipment Crew members do not go through an HR hiring process and are not responsible employees.

Colorguard Equipment Crew - Responsible for equipment needs for the color guard

• Late-spring/early summer preparation work
  • inventory equipment
    • poms, flag bags, weights, caps, tape, all silks, poles, gloves
    • uniform status (rips, tears, etc.)
    • cold-weather headbands, ponchos
  • Provide a list of equipment needs to directors
• Summer preparation work
  • Prepare show 1 flags, pre-game flags, practice flags for use during Band Camp
  • Label all pom bags with each member’s name
• Fall management
  • Regularly communicate with directors regarding equipment purchase needs (tape, caps, weights)
  • Coordinate flag taping sessions prior to each halftime show, in collaboration with CG captains
    • The expectation is for colorguard equipment managers to organize taping sessions and make equipment available; individual guard members will be responsible for taping each of their own flags after band camp.
  • Properly stow unused inventory items
• Ensure flags and poms are in the correct place for practices, performances, and game day
• Requires strong organizational and planning skills, communication with directors, fellow managers, guard captains, and color guard coach
• This position has historically been awarded a CMB Scholarship; Colorguard Equipment Crew members do not go through an HR hiring process and are not responsible employees.

Drumline Equipment Crew - Focus on the equipment needs of the drumline for each rehearsal and gameday (one per segment)

• Manage inventory (drumheads, sticks, harnesses, stick tape, stadium hardware, cymbal polish, drum covers, drum wraps, drum cases, cymbal bags)
• Oversee all gameday drumline set up/tear down
• Sets pace of loading and unloading trucks/buses and moving equipment
• Regularly adjust carriers for each member of their segment
• Label all storage slots, cymbals bags, drum cases, and harnesses
• A metronome with speaker must be set up for every rehearsal
• Communicates known equipment issues to directors
• This position has historically been awarded a CMB Scholarship; Drumline Equipment Crew members do not go through an HR hiring process and are not responsible employees.

Game Day Crew - Principally assists with equipment needs on gamedays

• Organize and manage stadium needs for home football games, and assist with band needs when traveling
• Prepare the stadium prior to and following each home football game
  • This includes removing any trash, setting up/tearing down water jugs and paper cups,
• May be asked to assist with meal distribution at the HSBB on gamedays
• Requires heavy lifting and time outside of class          
  • Should be capable of lifting 40 lbs. and carrying up and down stairs.
• Requires strong organizational and planning skills, communication with directors, working as a semi-autonomous team, regularly requires work during later hours.
• This position has historically been awarded a CMB Scholarship; Game Day Crew members do not go through an HR hiring process and are not responsible employees.

Social Media/Communications Committee Chair - Leads a volunteer committee of members who focus on CMB communications

• Organize general committee meetings, gather agenda items for discussion
• Collaborate with the Directors regarding messaging to be posted via the band’s Facebook, Instagram, Snapchat, TikTok, Youtube channel, as well as the Mailchimp Newsletter
• With subcommittee heads (social media, newsletter, video), maintain a calendar of target dates for future posts
• Maintain a list of all CMB social media channel usernames and passwords
• Suggest committee member assignments for various tasks
• The SMC Chair will not go through an HR hiring process and is not a responsible employee.

 

Systems and Operations Committee Chair - Leads a volunteer committee of members who focus on gathering constructive feedback to improve the Band experience.

• Organize general committee meetings
• Collaborate with the Directors regarding a calendar to solicit feedback from all CMB members.
• The Chair will meet with Directors in the late summer to discuss form formatting
• With committee members, craft a concise feedback form which focuses on the following:
  • Questions which allow for constructive suggestions for Section Leaders, Drill Instructors, all Captains, logistical team members, and Directors.
  • Questions may also solicit constructive suggestions regarding drill and music rehearsal pacing, teaching style, and gameday
  • Feedback solicitations should provide space for students to share anonymous concerns that may not fall under one of the previous categories.
  • Feedback solicitations should gather constructive comments about the systems and ops committee and the forms themselves
• The Systems/Ops Chair will not go through an HR hiring process and is not a responsible employee.

 

Flip Folder Librarian - Provide music, flip folders, and lyres to CMB members at Band Camp, maintain the CMB’s laminated flip folder music, replace lost or damaged music as requested by members, receive flip folders, music, and lyres at the end of the academic year.

• Create and maintain an inventory of flip folders and lyres, which include:
  • Laminated stand tunes
  • Laminated Pregame show
  • 2 empty flip folder sheets (“windows”) for student-printed halftime show music
• Create and maintain a Google Form for band members to report missing or incomplete flip folders or lyres
• Maintain a flip folder assignment document
  • Maintain a record of broken or lost flip folders. Damaged flip folders which many need to be replaced will have an associated cost, charged to the student to whom the folder was assigned.
• This position has historically been awarded a CMB Scholarship; Librarians do not go through an HR hiring process and are not responsible employees.